PMO

PMO / Project Office / Project coordinator / Prince2 / MS Project / Project Management / Project Support / Project governance / Project Reporting / RAID

PMO Vacancy

The PMO Lead will report to the Head of Programme Management. The role is an essential point of contact for internal staff and the technical resources team for projects. Therefore it is important that they build appropriate and effective relationships with internal and customer stakeholders to support all project delivery.

Key Responsibilities:

• Provide a conduit for advice and guidance to the Project Management team for all Project Management processes, standards and document templates covering the full Project Management Lifecycle
• Ensure adherence to the project scaling process
• Maintain a master list of Project Management templates
• Maintain an appropriate File Share for Projects and PMO group
• Support the Programme Delivery Lead in constructing and issuing any weekly/ monthly Management Information (MI) relating to projects
• Liaise with suppliers where required
• Establish and maintain relationships with both Sales and Finance
• From time to time support the Project Managers in aspects relating to general administration of running a project e.g. RAID updates
• Support ongoing Projects and PMO initiatives for self learning and development
• Periodically review project standards and processes for relevance and suitability.
• Responsible for ensuring that projects are supported and assist with adherence to the project governance processes with the project managers.
• Provide weekly report to Programme Delivery Lead showing latest information on the status of all active projects with information taken from the weekly Project Manager Highlight Reports.
• Ensure that all associated financial documentation is kept and maintained in the central PMO library so that it may be accessed by others in the absence of the PMO team
• Undertake periodic and random spot checks on project documentation to ensure compliance with PM standards and to meet its ISO200000-1 compliance
• Deliver on accountabilities and KPIs agreed separately with the Programme Delivery Lead.

Qualifications:

• Desirable: Formal training/college study or Project management related degree
• Desirable: PRINCE2 foundation certification or any equivalent Project Management related methodology training.

Knowledge/Experience:

• Proven experience providing co-ordination support to complex business functions
• Experienced with Microsoft applications including Word, Excel and PowerPoint
• Experience of maintaining internal change management/project management database
• Experienced in the use of Xero accounting system and processes

Desirable skills:

• Proven experience providing support to Project Management Teams
• Experience working with Microsoft Project

Core skills/Attributes:

• Highly organised, self-motivated and able to work on own initiative and without supervision
• Diligent, with good attention to detail
• Ability to cope successfully under changing workload pressures with shifting priorities
• Professional and engaging approach to building relationships internally/externally
• Working within structured business processes and regulated procedures
• Excellent communication skills, both written and spoken English
• Strong Microsoft Office skills; able to manipulate data in Excel spreadsheets