Contracts Administrator

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2022-06-30 11:34:561970-01-01 EllisKnight
Job Type Permanent
Location Abingdon, Oxfordshire
Area Oxfordshire , UK Oxfordshire UK Abingdon, Oxfordshire
Sector Admin, Secretarial & PALogistics, Distribution & Supply Chain
Salary £32000 - £35000 per annum
Start Date ASAP
Advertiser EllisKnight International
Job Ref EK20244_1656588896
Job Views 51

Our client is an exciting international organisation seeking a talented Sales Contracts Administrator to join their lovely team on a permanent basis. The role will be based two days a week from their beautiful offices in Oxford Science Park with three days spent working from home. Laptop and mobile phone will of course be provided for you. The standard working hours will be 8.30am to 5pm, Monday to Friday.

Reporting to the Business Operations Manager this varied and interesting role will require you to take ownership of the pricing, contracts and tender submission processes as well as ensuring all pricing files are accurate and up to date. Flexibility will be required to support in other areas of the team when needed and our client is seeking a superb team player.

Key responsibilities will include the following:

  • Ensure pricing files are kept up to date with correct pricing and aligned with current quotes or tenders strictly in accordance with specific local Standard Operating Procedures (SOPs)
  • Ensure pricing requests are aligned with pricing corridors and kept up to date.
  • Maintain existing contracts and proactively report on expiry dates 3 months in advance.
  • Ensure pricing expiries are notified to sales team and pricing updated within the company management systems
  • Ensure compilation of tender information is completed in the required timeframe and is carried out strictly in accordance with specific local SOPs.
  • Maintain Tender map, proactively preparing for future tender submissions
  • Provide periodic contract management data to meet framework requirements
  • Managing all tender portals, ensuring up to date contract information dealt with and communicated to all relevant stakeholders.
  • Management of service contract database, ensuring all information is updated to Salesforce
  • Creation of equipment service quotes and contracts
  • Proactively manage service contract expiries and issue contract renewals
  • Deal with general customer enquiries ensuring all relevant parties are kept informed.
  • Responding to all queries from the Sales & Marketing Team in a timely and efficient manner
  • Responsible for reporting adverse events strictly in accordance with specific local Standard Operating Procedure
  • Responsible for operating to the instructions contained in all relevant effective SOPs.

Key skills, qualities and experience needed:

  • Proven work experience as a contract / pricing administrator, contract manager or relevant role
  • Knowledge of legal requirements involved with contracts
  • Experienced user in SAP
  • Strong Excel skills and data analysis
  • Attention to detail and accuracy essential
  • Excellent planning, organisation and prioritisation skills
  • Ability to manage complexity, identify and effectively solve problems
  • Must be able to work in accordance with SOP's and a highly regulated and quality-controlled environment
  • Confidently work with varying seniority levels, including sales team, staff, senior managers and external partners
  • Ensures accountability and ownership
  • Customer focus
  • Collaborative team player as well as proactive with own workload.
  • Confident and effective communicator
  • Innovative, identifying opportunities for improvement
  • Results Orientation
Job TypeClear
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